What is ISO 23081-2:2016?

ISO 23081-2:2016 is a standard that provides guidelines for managing records in an organization's information system. It focuses on the principles and best practices for implementing a records management system that is compliant with ISO standards. This article aims to provide a comprehensive of ISO 23081-2:2016 and its significance in the field of records management.

Key Concepts

The standard defines several key concepts that form the foundation of an effective records management system. These concepts include records, metadata, records lifecycle, and records management processes. Understanding these concepts is essential for organizations looking to improve their records management practices and ensure compliance with ISO standards.

Benefits of ISO 23081-2:2016

Implementing ISO 23081-2:2016 brings numerous benefits to organizations. Firstly, it helps establish a systematic approach to records management, ensuring that records are properly organized, easily accessible, and securely stored. Secondly, it facilitates the integration of records management into an organization's overall information management strategy, promoting efficiency and effectiveness. Thirdly, it enhances the organization's ability to meet legal, regulatory, and business requirements regarding recordkeeping.

Implementation Guidelines

ISO 23081-2:2016 provides clear guidelines for organizations to implement an efficient records management system. These guidelines cover various aspects such as policy development, record creation, classification and coding, retention and disposal, and security. By following these guidelines, organizations can ensure a consistent and standardized approach to managing their records, ultimately leading to improved information governance.